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Membership Management Software

Owner Coaching and staff training from the best in the industry

As the communication platform and staffing solution for your gym, we support your team’s sales and customer service efforts so you can focus on the fun stuff! Every interaction customers have with your club is an opportunity, a chance to build upon a customer relationship or create a great first impression.

Manage your business administration with ease from any desktop, laptop or tablet device.

Setup Wizard

Easy, Fast Setup.

In matter of minutes, utilizing our setup wizard, you will gain instant access and be up and running your business like a pro.

Setup Wizard
Digital Documents

Create contracts, waivers, and other documents that your clients can sign that automatically saves to their profile.

Services, Pricing and Packages

Create base services, packages and complex pricing models at the touch of a buttion.

Payments Setup

Choose HelloGym Payment processing or select from over 100 integrated payment gateways.


Upload your logo and choose from multiple color themes to complement your branding.

Client Mobile App

Build Brand Value, Credibility, and Client Engagement.

Your plan includes a customized, branded mobile app on iOS and Android with your company’s logo and colors.

Client Mobile App
Schedule Management

Your clients can schedule, cancel and reschedule training sessions from the convenience of their mobile phone.

Nutrition Tracking / Food Journal

Your clients can track their nutrition by scanning or searching our database of over 250,000 foods.

Goals and Achievements

Keep clients motivated with goal setting and achievement badges to celebrate success.

Push Notifications

Communicate and notify your clients in real-time with automated push notifications right to their mobile phone.

Sessions Management

Take back control of your time.

From a single screen, view client calendars, schedule and reschedule sessions and view important client contact information.

Sessions Management

Simple drag-and-drop rescheduling and single screen view for easy management.

4-Digit Pin Client Check-In

Ensure accurate session tracking keeping you and your client on the same page.

Independent Sessions

Schedule workouts for your client to perform independently of your 1-on-1 training sessions.

Automated Reminders

Your clients will receive automates session reminders boosting attendence.

Leads Management

The lifeblood of your business.

Track and manage your leads or prospects directly inside your platform. Schedule follow-up tasks and set reminders so nothing falls through the cracks.

Leads Management

Customize and organize your leads management tool specific to your sales process.

Follow-Up Tasks

Schedule single or recurring tasks and receive automated reminders via email or text message.

Task Management

HelloGym delivers a complete snapshot of their fitness in a beautifully designed branded mobile app. Your client can access workouts, log food schedule sessions, and visually track all aspects of their experience with you.

Task Management
Tasks Dashboard

Get a complete view of all upcoming, outstanding and late tasks in a single view to help keep you on time and productive.

Follow Ups / Reminders

Set custom reminders of upcoming tasks and lead followups so you never miss a deadline or new deal closing.

Client Management

End-to-end organization of your clients, inside and outside the gym. Effortlessly access client details, workouts, nutrition, goals and billing information all from their dedicated profile view.

Client Management

Build custom workouts, save templates, upload videos and communicate pre-and-post workout comments.

Goals / Progress

Easily set and track your client’s goals and progress over a specified timeframe.


Set macro-nutrient guidelines and get a real-time view of your client’s food journal.


Easily schedule, cancel and reschedule training sessions from a dedicated calendar view.

Workout Builder

Our innovative workout builder is designed to streamline the creation and management of workout sessions for your clients. Create templates and comprehensive workouts with ease, saving you a ton of time!

Workout Builder
Exercise Library

Build workouts with our robust exercise library segmented by major or secondary muscle group and equipment.


Create and store common or on-the-fly workouts for quick use with any of your clients.

Custom Components

Choose from preset components or create your own to build comprehensive workouts and plans.

Embed Videos

Easily embed videos via URL to your workouts, exercises or templates.

Finance / Accounting

The bottom line.

The finance dashboard allows you to chart your net profit and showcase your revenue against goals over time. Reveal what service packages are performing better and at what price point.

Finance / Accounting

Knowing is half the battle - get real-time revenue and expense data on demand.

Transaction Ledger

HelloGym tracks transactions in a central ledger making year-end wrap-up a breeze.

Integrated Payments

The ONLY payment processing account you’ll ever need. Don’t be held hostage or feel stuck with your payment processing solution. HelloGym Payments allows you to take your merchant account wherever you go!

Integrated Payments
True Flat Rate

No hidden fees. No surprise charges. Just one simple, truly flat rate that never changes.

Freedom of Choice

Don’t need HelloGym Payments? No biggie, we integrate with over 100+ domestic payment gateways.

Are you ready to free yourself from the chaos and take your business to the next level?

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John K. 2

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